How to sync Gmail with outlook

How to sync gmail with outlook

How to sync gmail with outlook tutorial will guide you to import all your gmail emails to outlook.  In a corporate world people generally prefer to use Outlook mail client because, it has got a very professional look. It has many features which you would not get in a normal web browser email client. Some of you may find it a bit confusing while configuring Ms Outlook for your Gmail account. So let me show you the easy step how to how to sync gmail and outlook.

Step 1:

Open your Gmail account, click on the Gear option present on the right-hand side of the Gmail and select Settings. gmail email in ms outlook  

Step 2:

In the Settings you need to go to Forwarding and POP/IMAP option, now select Enable POP for all mail. Now come to the Configure your email client, click on Configuration instructions. Now save.

How to sync Gmail with outlook
How to sync Gmail with outlook - Configure


Step 3:

In the above when you click on Configuration instruction a new page will open. In this new page click on Enable POP.

How to sync Gmail with outlook
How to sync Gmail with outlook - Enable POP


Step 4:

Wait for the new page to be loaded. Here select Outlook.

How to sync Gmail with outlook
How to sync Gmail with outlook - Select Outlook

When you select Outlook, it will redirect you to another page. In this page look for the option "turn on access for less secure apps". Click on it


  Another page will open. Here select Turn on . In this way you are enabling Gmail for Outlook.


Step 5:

Open your MS Outlook. Go to Tools and select Account Settings.


Step 6:

Account Settings window will open, click on New, you will see a new window to Add New E-mail Account. Select Manually configure server settings or additional server types. Click on Next button.


Step 7:

Now here in choose E-mail service, select Internet E-mail. click Next.


Step 8:

This is where you have to manually configure the settings

.User Information
a) In Your Name  field write company name or your name.
b) In Email Address field write your full Gmail address.

Server Information
a) Account Type will be POP3.
b) For incoming mail server use
c) For Outgoing mail server(SMTP) use

Logon Information
a) In User Name field write the full Gmail id.
b) In Password field give the password of your Gmail id.

c) Select Require logon using Secure Password Authentication(SPA). Now click on More Settings button.


Step 9:

When you click More Settings another Window opens. Choose the Tab Outgoing Server and check the box "My outgoing server (SMTP) requires authentication", select the button "Use same settings as my incoming mail server". Click OK.



Step 10:

Now choose Advanced Tab, Set 995 port number for Incoming server (POP3) with SSL, check requires encrypted connection(SSL). For Outgoing server (SMTP) with SSL, set port number 465. Type of encrypted connection will be SSL. Increase the Server Timeouts to 6 minutes 30 seconds. Click OK to save. See the image below for better reference.


Step 11:

Now come back to the below tab again. See the image. Click on Test Account Settings to check the if the setting is working or not.


You will see the below Window image if all goes well.

Well its working fine now, click on close to close the Window and click Next.

Click Finish. You have successfully configured your Gmail in Outlook. Now you can send or receive your Gmail emails in MS Outlook.


That's with the tutorial How to sync Gmail with outlook.

Download Our Free eBook now

Linux and UNIX Shell scripting ebook

Be the first to comment

Leave a Reply

Your email address will not be published.